This section is from the book "The Principles And Practice Of Modern House-Construction", by G. Lister Sutcliffe. Also available from Amazon: How Your House Works: A Visual Guide to Understanding & Maintaining Your Home.
The ordinary periodical report of the Inspector may be headed as follows: - "Report of the Sanitary Inspector (or, Inspector of Nuisances) to the Sanitary Committee of the District (or other) Council of----------, for the fortnight ending---------".
Or simply, "Report of the Sanitary Inspector for the fortnight end-ing---------".
It will be convenient to divide the report itself into sections, thus: "Tabular Report of the Work of the Sanitary Inspector", "Common Lodging-houses", "Workshops", "Food and Drugs", "Canal Boats", Ac, followed by "Nuisances" - under which heading may be described any special nuisance about which instruction is desired, - and then by "Legal Proceedings" - in which section is reported cases which the Inspector may have had before the magistrates, and the results.
It is customary for Inspectors to serve notices requiring abatement of ordinary nuisances, and compliance with the provisions of various sanitary statutes, by-laws, and regulations, as soon as such nuisances and non-compliances come to their knowledge. If these notices are not obeyed, a second notice, issued by order of the Sanitary Authority, must be served before legal proceedings can be taken, except perhaps in the case of by-laws and regulations where the service of notices is not provided for.
These two kinds of notices may be classed as " Informal" and " Statutory ". When they fail, the fact must be reported to the Authority, in order that the next step may be taken, but it will be unnecessary in the report to in full detail the matters to which they refer. Three headings will be found useful: -
(1.) "Informal nuisance notices not complied with."
(2.) "Statutory notices not complied with."
(3.) "Tenement by-law notices not complied with."
The following simple table will be applicable to all the headings: -
Notice wired to.
Under the two first heads - "Informal" and "Statutory" - may be placed all notices which deal with insanitary conditions, as well as those served under
Section 94, Public Health Act, 1875. as, for instance, notices under Sections 23, 36, and so on.
The last heading - "Tenement' - refers to by-laws which may be made under Section 91, Public Health Act, 1875. It is not necessary to report these notices twice, as Informal and Statutory respectively, because by-laws rarely provide for the service of any notice at all. Therefore, an order to summon may follow the report of non-compliance with the Inspector's notice. In the few cases, however, where notices are legally necessary, the order to serve the Authority's notice will be given instead of the order to summon; after which the notice may be further reported under the heading " Statutory notices not complied with". The heading may, of course, be varied so as to apply to other by-laws, or be made general; as, " By-law notices not complied with ".
It is a good plan for the Inspector to write only upon one page of his report book, leaving the opposite one for the Authority's instructions.
So far as notices are concerned, we have only provided in the Inspector's report for those about which he requires instruction, and not for those which have been complied with; but these, and all notices served, together with their results, must be reported at every regular meeting, in a book specially prepared for the purpose, and called the "Notice Journal", or " Notice Register".
It sometimes happens that a matter of importance occurs between the end of the regular period up to which the ordinary report is dated, and the date of the meeting at which it is read. Such things should form the subject of an additional report headed. "Special (or supplementary) Report of the Inspector of Nuisances,------clay of------".
All reports should be signed at the bottom, not with the formula, " I am, gentlemen", etc but simply with the Inspector's name.
As a matter of courtesy, nuisances which occur upon premises or works which are under the control of another department of the same Authority, should brought under the notice of the responsible officers, and not at first reported to the Authority, or reported with the addition of such words as, "This is receiving attention from the -----". Of course these matters must eventually be reported, if the department interested does not abate them. In all reported a where other departments are interested, a copy of that portion of the report should previously be sent to the officer concerned, and in matters likely to result in the advice of the town-clerk being asked for by the committee, that officer should not only have a copy of the report beforehand, but all the particulars bearing on the case should also be supplied to him. This will often prevent loss of time, which would occur if the matters were referred to him by the committee for his report thereon at the next meeting, as he will thus be enabled to give his answer at once.
In reporting things likely to result in legal proceedings being taken against someone, the person's name should not be mentioned, for reasons which are obvious,