This section is from the book "Hill's Manual Of Social And Business Forms: A Guide To Correct Writing", by Thos. E. Hill. Also available from Amazon: Hill's Manual Of Social And Business Forms: The How-To-Do-Everything Book Of Victorian America.
He then reads the resolutions, and gives them to the Secretary.
The Chairman now says :
"You have heard the resolutions. What shall be done with them?"
Arthur Bennett says:
"I move they be adopted."
The motion is seconded.
The Chairman then says :
If no objections are made, the President will put the question, and declare the result. The formality of appointing a Committee on Resolutions may be avoided by the resolutions being introduced and read by one of the projectors of the meeting.
The resolutions adopted, and the speeches concluded, the Chairman will ask :
"What is the further pleasure of the meet-ing?"
If there be no further business, some one moves an adjournment. As the question is not debatable the Chairman puts it direct. If carried, he says:
"The meeting is adjourned."
If thought best to convene another meeting, the Chairman will declare :
"The meeting is adjourned to the time fixed upon."
The foregoing, it will be seen, by varying the call, and changing the business to suit, will answer for most political gatherings, or any public meeting.
If it is desirable to make the proceedings public, it is the duty of the Secretary to fully write up the business of the meeting, and transmit the same to the nearest newspaper favorable to the cause. If the meeting be of sufficient importance, it may be well for him, immediately after being chosen to fill the position, to move the appointment of two Assistant Secretaries, who will aid him in writing up the proceedings for two or three newspapers.
*If there is a good deal of business before the meeting, the chairman may dispatch such business much more rapidly by immediately putting a question, when moved and seconded, without inviting remarks.
The Secretary's report of a meeting, will, of course, vary according to circumstances. In the record of the foregoing meeting, it would read as follows:
Pursuant to call, a meeting of the Republican citizens of Monroe was held in the Town Hall on Thursday evening, Oct. 10th, Samuel Lockwood being chosen president of the meeting, and Hiram Cooper appointed secretary.
On motion of Mr. William Jones, the chairman appointed as a committee on resolutions, Messrs Wm. Jones, Albert Hawkins, and Henry Peabody.
During the absence of the committee, the meeting was very ably addressed by Hon. W. Spencer, of Belmont, who reviewed the work that had been done by this party, in a speech of some forty minutes.
Mr. Spencer was followed by Thomas Hopkins, Esq., of Cambridge, in a half hour's speech, in which he particularly urged upon all Republicans the necessity of vigilant effort from this time forward till the election.
The committee on resolutions reported the following, which were unanimously adopted.
(Here the Secretary inserts the Resolutions.)
On motion, the meeting was adjourned.
While the foregoing form is applicable, with suitable variations, to the management of ordinary public meetings, it is generally necessary in political conventions, which contain frequently a large number of delegates with a great diversity of interests to subserve, several candidates being often before the convention seeking position, to make first a temporary, and afterwards a permanent organization.
Comprised, as the convention is, of delegates, who are representatives from constituencies of different parts of the county, or state, the assemblage is a legislature of the party, and is governed by nearly the same rules. The strictest application of these rules is often necessary, in order to preserve decorum in its discussions, and dignity in its action.
A convention may be called, either by some committee appointed by previous conventions to make the call, or it may be convened by invitation of the leading friends of a particular cause, or measure. The call should contain some general directions as to the mode of electing delegates.
The night before the convention a caucus is generally held in the several towns of the county, for the purpose of selecting delegates to attend the same. These delegates are sometimes instructed by the meeting to vote for certain men or measures, in the convention.
Two sets of officers are chosen in the convention - temporary, and permanent. The first is for the purpose of conducting the business preparatory to organization.
The temporary chairman is chosen in the manner heretofore designated. In selecting the permanent officers, it is usual to allow the delegation from each county, district or town-ship, the right to name one member of the committee on permanent organization. In order to save time, it is common to appoint a committee, at the same time, on credentials, whose duty it is to ascertain if each delegate is entitled to vote in the convention.
During the interval that follows, it is customary, while the committees are engaged in their labors, to call upon various prominent men to address the gathering.
The officers recommended by the committee chosen for the purpose, are generally elected; the real business of the convention can now be performed.
It is customary to give the thanks of the convention to its officers just previous to adjournment. In that case, the member who makes the motion puts the question upon its adoption, and declares the result.