This section is from the book "Hill's Manual Of Social And Business Forms: A Guide To Correct Writing", by Thos. E. Hill. Also available from Amazon: Hill's Manual Of Social And Business Forms: The How-To-Do-Everything Book Of Victorian America.
It is common with societies and assemblies of various kinds to entrust the special work of such society or assembly, requiring considerable investigation, to a committee usually consisting of three, five or more, who are expected to examine the subject which they are appointed to investigate, and at a certain specified time, or at their earliest convenience, bring in a written report of their conclusions.
It is customary to have such committee of an odd number, as three, five, etc., so that in case of the committee failing to agree there can be a majority vote, and a majority as well as a minority report.
The following may serve as specimens of various kinds of reports:
To the Mayor and Aldermen of the City of Aurora, in Common Council assembled:
Your committee, to whom was referred the proposition of John Jones to sell to the city a gravel bed, comprising a piece of land of four rods by ten in size, being lot four in block ten in the original plat of the city of Aurora, having had the same under advisement, ask leave to report as follows, to wit:
The gravel in this bed, though not of the uniform quality that may be desired, is yet sufficiently good to answer the purpose of grading the streets. The quantity in this lot, according to estimate, will be sufficient for the city's use in the east division of the city for the next five years, and, considering its accessibility, the city is recommended to buy the lot at the price offered, namely, five hundred dollars.
L. O. HILL, H. H. EVANS.
To the Mayor and Aldermen of the City of Aurora, in Common Council assembled :
The undersigned, the minority of a committee to whom was referred the proposition of John Jones to sell to the city a gravel bed, comprising a piece of land four rods by ten in size, being lot four in block ten in the original plat of the city of Aurora, having had the same under advisement, asks leave to report as follows, to wit:
The gravel in this bed is not such as the city should purchase as a covering for the streets, being in certain veins too fine, and in other places altogether too coarse. As there are other points in the city where lots can be purchased containing gravel which is much better adapted to the purpose of graveling streets, just as accessible and quite as cheap, the undersigned therefore recommends that the city do not purchase the lot at the price offered, namely, five hundred dollars.
S. B. HAWLEY.
The undersigned, treasurer of the New York Mutual Benefit Association, herewith submits his annual report:
The balance in the treasurer's hands at the commencement of the present year, was forty-four (44) dollars. During the year, as shown by the accompanying exhibit A, which is hereto appended, there have been received into the treasury, from all sources, five hundred and ninety one (591) dollars and eighty-four (S4) cents. During the same time the expenditures have been two hundred and fifty-seven (257) dollars and ten (10) cents, leaving a balance in the treasury, and subject to the order of the society, the sum of three hundred and thirty-four (334) dollars and seventy-four (74) cents.
All of which is respectfully submitted.
A. VAN OSDEL, Treasurer, N. r. M. B. A.
Dr. New York Mutual Benefit Association,
To A. Van Osdel. Treas. Cr.
To cash paid to assist various members.......
By balance on hand from last year's account...
To rent paid S. B.,
" initiation fees .
Balance on hand.
The undersigned, a committee appointed for the purpose, have compared the foregoing account with the vouchers, and find it to be correct.
ARTHUR H. KING, L. A. BRADLEY.
The Committee on City Hall beg leave to submit the following report: The present state of the building requires the early attention of the city, both in reference to needed changes in the arrangement of some of the rooms and in general repairs.
The roof is in need of immediate repair, the paint being so worn away as to leave much of the tin exposed to the weather, which is, consequently, badly rusted. The ceiling, walls and seats of the upper hall also require calcimining and painting, and many lights of glass need resetting. They recommend that this room be generally repainted, which, by the painter's estimate, annexed and marked A, can be done for ninety-one (91) dollars.
In connection with this improvement, they recommend the remodeling of the office of city clerk, by constructing a platform eight inches in height and seven feet in width on the south and west sides of the room, with a low railing on the outer side of the same. This change can be cheaply made from the present high railing in the room, which should be taken down. The outer doors should also be changed to swing out, instead of in as they now do. The cost of these changes will be but eighty-nine (89) dollars. The entire sum required for the above purposes' will amount to one hundred and eighty (180) dollars. All of which is respectfully submitted.
A. B. CUMMINGS, N. E. CUSHMAN, A. W. HARTMAN.
Committee on City Hall.
ESTIMATE for painting roof and interior of upper hall.
For painting roof two coats, mineral paint............
For calcimining ceiling of upper hall________________________
For setting seventeen panes of large glass............
For painting walls two coats
For painting and graining seats............
BARNARD & STONE, Painters.
Gentlemen - Your committee to whom was assigned the duty of deciding concerning the relative merit of swine on exhibition at this show, make the following report:
The exhibit of different breeds is good, there being nine distinct classes in the exhibition. Of these, for size, cleanliness and generally superior condition, the first premium is awarded to four animals of the Poland China breed, in pen C, division four. The second premium is given to pen D, division three, containing three animals, Suffolks, which are to be commended for their great weight, considering their age. Very Respectfully ARTHUR MONROE,
WILBUR HANCHETT, DEXTER D. BROWN.