A large number of small tools such as drills, taps, reamers, and the like, and also numerous jigs and fixtures of various kinds, are drawn daily from the Tool Room and returned there after being used. The problem of keeping track of these valuable tools, of knowing where to locate every tool that has been issued, and getting them back promptly after they have been used, is an important one.
The simplest method of doing this is by the use of small brass checks bearing the individual numbers of the men. For this purpose a Tool Check Board, as shown in Fig. 28, is provided. This is lined off in small square or oblong spaces, the number of spaces equaling or somewhat exceeding the number of men employed in the departments served by the Tool Room. At the top of each of these spaces is the name of one of the men; and beneath the name two pins project about an inch from the face of the board. Under each pin is the man's individual number. Two forms of brass checks are used, a circular disc of 7/8 inch diameter, and a rectangular one ½ inch by 1¼ inches. Each check has a hole by which it may be hung on the pins, and each bears the individual number of the man, the checks being used in pairs of one circular and one rectangular check.
Fig. 27. Transfer Clerk's Card Tray.
Fig. 28. Tool Check Board.
All tools are kept upon shelves, divided for individual tools or, in some similar manner; and in front of each tool is a pin similar to those on the board, upon which checks may be hung.
The operation of this method is as follows: the circular checks (there are usually twelve of them) are issued to the men of corresponding numbers. The rectangular checks are held upon the left-hand pins under the men's names. When a man goes to the Tool Room for a tool, or sends a boy for one, he presents one of his circular checks. This the Tool Keeper hangs on the right-hand pin under the man's name. He also removes one of the twelve rectangular checks, and hangs it on the pin in front of the space from which the tool was taken. If the workman sends for another tool, another circular check is added to the first one, and another rectangular check removed from the board.
It will be seen that there must always be twelve checks on the board under each name, counting both rectangular and circular ones. The absence of a tool from a shelf is accounted for by the rectangular check hung on the pin in place of it, and the number of this check shows what man has the tool. The number of circular checks on the board shows how many tools each man has in his possession.
The result of this method is that tools can be issued and taken back very rapidly; and accurate and positive records are very quickly made, without the use of a book, card, slip, or writing of any kind.
At the end of the week, all tools are turned in to the Tool Room, thus enabling the Tool Keeper to check them up and rectify any possible errors that may have been made during the preceding week. On Monday morning, such tools as are needed are re-issued.