40. Checking Daily Postings

It is customary for the receiving and the paying tellers to keep a list of the accounts, by number, in which action has occurred during the day. This record may be kept in a book or on loose sheets to be filed after the close of business. Proofs of the ledgers are taken off quarterly or semi-annually and it is therefore necessary to check the daily postings very carefully. These sheets may be made to serve this very useful purpose. Several methods are in use. Postings to the ledger should always be made from the tellers' tickets. One method of checking is to enter the date in the ledger and strike a new balance just as if the amount of the deposit or withdrawal was actually entered. When this is completed another clerk takes the tellers' sheet which is shown in Figure 18 on page 57. The sheet is perforated at a and b and the figures which were entered by the teller at the time the deposit or withdrawal was made, are turned back out of sight. Each teller enters his transactions on one of these sheets. After turning the figures back out of sight, the clerk looks up the first account on the sheet and finds a new balance but no debit or credit to make it up. He makes the deduction to find out what the entry should be and writes it in the ledger in the proper column, at the same time entering it on his sheet in the proper column. When he has completed this work, he foots the columns he has prepared, turns back the slips previously folded a under and compares the totals. If they agree it is pretty certain that the entries have been correctly posted to the proper account and that all balances have been correctly struck. It would be a very easy matter to glance down the completed columns and compare each account. If deemed wise, the figures entered by the teller may be torn off and retained by the secretary to be matched up with the finished sheets and compared by him.

Figure 18. Slips For Checking Deposits And Withdrawals.

Daily Proof

Date.........................................

Figure 19. Daily Proof.

Balances----------------------------------- 19........

Figure 20. Proof Sheet.