This section is from the book "Hill's Manual Of Social And Business Forms: A Guide To Correct Writing", by Thos. E. Hill. Also available from Amazon: Hill's Manual Of Social And Business Forms: The How-To-Do-Everything Book Of Victorian America.
The Committees Necessary and the Plan of Organization.
A very appropriate day for a general celebration, in the United States, is the Fourth of July.
In preparing for such a celebration it is first necessary to appoint suitable committees to carry out the details of the work incident to such an occasion. This is done by calling a meeting of the citizens at some public place, "for the purpose of making arrangements for celebrating the forthcoming anniversary of American Independence !" which meeting should organize in the usual form, by the appointment of a president and secretary.
The meeting should consider the feasibility of such celebration, and, if it is deemed advisable to celebrate this anniversary, should appoint an executive committee of three, to have general supervision of the whole affair, to be assisted by:
1. A finance committee, who will solicit the necessary funds.
3. Committee on orator, who will provide speakers, reader of Declaration of Independence, etc.
4. Committee on music, to provide band, singing by the glee club, etc.
5. Committee on procession, who will induce the various societies, and a representation from the different trades, to appear in street procession, along with the representation of the different States in the Union.
7. Committee on fireworks, who will attend to the arrangements for such exhibition in the evening.
8. Committee on amusements, whose especial duty it shall be to organize such street display of burlesque, etc., as will entertain and amuse the people.
The executive committee may appoint the president of the day, the necessary marshals, and arrange for additional attractions and novel-ties calculated to secure the success of the celebration.
Let these arrangements be made three or four weeks before the "Fourth." Now, let the executive committee thoroughly advertise the list of committees, and what it is proposed to accomplish. In the meantime, the finance committee should report to the executive what amount of money may be relied upon, and the committee on orator should report the names of their speakers, while the various other committees will report what the attractions are to be in their several departments.
Then the executive committee should prepare their posters and programmes, descriptive of what may be seen by strangers from abroad who attend the celebration, and crowds of people will come from near and far.
It is not necessary for many people to be interested at first in the celebration, to make the same a success. The resolve by one person to have a grand celebration, who will call a public meeting, associate with himself two others, as an executive committee, and follow by the appointment of the necessary committees, publishing the whole to the world, and going ahead, will generally make a very successful celebration.
In the smaller towns so many committees may not be necessary, but having a good executive committee, the work is made much lighter by being distributed among a good many persons, though it will always devolve upon two or three individuals to carry the affair through to a successful conclusion.
The same regulations, to a certain extent, as in the Fourth of July celebration, may be observed in other public entertainments, though it may not be necessary to have as many committees.
Where it is resolved to give a public dinner to a distinguished man, the first move is to extend to the person an invitation, as numerously signed as possible. If he accepts, he either fixes the day himself, or leaves that to the option of the party inviting him. In the latter case, they designate a time that will best suit his convenience.
Arrangements having been made thus far, committees may be appointed on table, invitations, toasts, etc., the affair being conducted according to the etiquette of such occasions.