This section is from the book "Scouting For Rural Boys. A Manual For Leaders", by Boy scouts of America. See also: Outdoor Adventure Manual: Essential Scouting Skills for the Great Outdoors.
II- If a Tribe has several Patrols (organized in neighborhoods or along a school bus line), each Patrol may be able to arrange a Patrol Meeting every two weeks, and hold this at the home of one of the Scouts or on the bus enroute to school. The Tribe may easily organize its members into Patrols for the meeting time.
III- The plans of Tribe meetings should not be handed down by the Tribe Scoutmaster, rather should he encourage his Scouts to plan with his advice and counsel the programs for monthly meetings for the entire year.
IV- The Patrol Leaders with the Tribe Scoutmaster constitute a planning body to plan meetings for several months in advance in general outline, and in detail for the next meeting. It is possible for individual Patrols to serve as a Program Committee for two or three meetings or for a longer period.
V- A post card "reminder" of the next meeting costs little and serves to "reach" the Tribe members.
VI- In addition to planning Tribe meeting hours to accommodate the programs of the boys involved, prompt beginning and closing is desirable to enable all to reach home in reasonable time.
VII- The main parts of a Tribe meeting are:
(1) The Gathering Period-Particularly valuable with Lone Scouts for fellowship and hobby exchanges. Where a group comes from a distance the arrival times tend to be irregular. It is suggested that the gathering period be a full half-hour before the opening time.
(2) Assembly. It is highly desirable for the Tribe to know how to assemble in formal ranks as a Tribe and by Patrols. To facilitate doing this and to enable the Lone Scouts of the Tribe to fit into any public rally or other affair with other Scouts, they probably should have, at some time or other, some training and experience in foot drills. (See Service Library Pamphlet "Customs and Drills", B. S. A.). While in a formation, determined by the shape and size of the meeting place, is the logical time for a brief, significant opening ceremony.
(3) The Opening Ceremony. This may be a Pledge to The Flag following a bugle blown "assembly" or a simple but earnest Flag Salute-or a Flag Ceremony with color guard-or, as desired, an invocation, or while standing at attention to renew their Scout Oath or Pledge, or by singing a verse of "America." If the Flag Ceremony is not used in the opening ceremony, it may be introduced as a program item after the opening, if desired. The opening should be dignified, serious, and varied from meeting to meeting.
(4) Variety Roll Calls. While the tendency in most Scout groups, which meet weekly, is to have the attendance record handled by the Patrol without taking "program time or space" for a roll call, yet in a Tribe a variety roll call gives each Lone Scout a chance to "take part". Since they meet less often, the roll call really becomes a means of furthering acquaintance among the Scouts. At one meeting, each member, when his name is read, is asked to reply with the name of a tree, a flower, an animal, a fruit, a vegetable, a capital of a State, a President of the United States, a foreign land where Scouting is practiced. This may be varied so that e.g., the first Scout whose name is called gives a tree or flower and then number two replies to his name with where the item may be found or the season when in fruit or flower.
(5) Tribe Business. Announcements, plans, committee reports, consideration of group projects and civic service, discussions as to how other rural boys may be brought into the "fellowship." Getting ready for the Tribe's share in some council event can be organized and assigned as an item of Tribe business.
(6) Ceremonies of advancement, induction of new members, recognitions and badges in cooperation with the Court of Honor.
(7) Scoutcraft: Because the Tribe Scoutmaster probably sees his Lone Scouts less frequently than is the case in a Troop, there is more necessity of using this meeting day for helping with advancement. During the meeting or incident to it, the Scoutmaster, his Assistants, his Patrol Leaders and "subject matter specialists" (older Scouts who are especially expert in some skill) should be available as needed to aid any Lone Scout in instruction, demonstration, "test" passing. This may be done in the individual Patrol. Some outdoor features, such as tent pitching, cooking, pack-making and carrying, should be included for each meeting to further "group outdoor experience" of which Lone Scouts stand in need.
(8) Special Features. The interest in the meeting will be heightened if some technical specialist or expert is invited in to give a demonstration, or talk, or lead a discussion period on subjects of direct interest to Lone Scouts. These are not limited to agricultural subjects. A feature paper or report or demonstration by one Lone Scout at each meeting is excellent training all around. Debates between Lone Scouts on some interesting current topic adds to the Tribe program features.
(9) Recreation. Meetings must be enjoyed, and in addition to the more or less serious but enjoyable features, there is a place for fun, games, contests, stunts, songs, yells, dramatizations. "Eats" of some sort are always popular with boys and are a welcome part of the program.
(10) Inspiration. Every meeting should have somewhere the touch of inspiration. The "Scoutmaster's Minute"; the word from the pastor or chaplain, if any; the challenge, perhaps patriotic, from some outstanding citizen; the reading of an appropriate bit of writing; the comment on some moral issue,-these should be brief, but should not be slighted.
(11) Closing Ceremony. This may be Retreat, "Taps" sung by the boys or sounded by bugle, renewal of the Scout Oath or Law, if not used in opening; use of an appropriate song. The closing ceremony should be cheerful, impressive and dignified. Noisy and vigorous items should not be part of the closing ceremony. It should close the meeting with a pleasant taste and a thoughtful mood, sending the Lone Scouts forth quietly but impressed with the greater values of Scouting and of life.
(12) Planning Conference. If the meeting of the planning "Council" and the Tribe Scoutmaster does not meet before the meeting to plan for the next one, it may be desirable to convene after the session has closed.
Special Meeting. Scout events and activities will occur from time to time, such as outings, picnics, gathering nut seed from historic trees, tree-planting, clean-up and other civic projects, seeking lost persons, fire fighting, insect quarantine service or other civic projects as suggested in Chapter XXV (Civic Service For Rural Scouts).