These papers are perhaps the most difficult of all to file in such a way that any particular one may be found quickly when necessary. After trying several methods, the writer has adopted the following plan, which fully serves the desired ends:
Each paper to be filed is stamped with a serial number and put in a manila envelope, which is stamped with the same number. The envelopes are then filed in numerical order, irrespective of the nature of the document.
A double card index is used, divided into two parts, each of which is indexed alphabetically. One of these parts is used for indexing the names of the parties mentioned in the various documents, and the other part is used for indexing the nature of the various papers filed, such as "Agreements," "Bills of Sale," "Escrow Agreements," "Timber Leases," "Affidavits," etc.
Each paper as it is filed is entered in both parts of this index; e.g., a bill of sale from James Young would be entered on a card headed "Bills of Sale" and filed under "B" in one part of the index, and would also be entered on another card under "Young, James" and filed under "Y" in the other part of the index. Against the entry on each card is shown the number stamped on the envelope in which the paper is filed.
This system takes but little time, and by it a paper can be quickly found if either the nature of the paper or the name of any party making it is known.