This sub-ledger shows the gross and net rent received from each building on the rent roll, and is used when the items in these accounts are too numerous for the space provided in the property ledger. The subject is considered more fully in SectionSection 329, 330.
No special form of ruling is required for the rent ledger, but each account should be headed with the street address of the property to which the account refers, and be credited with all rents collected from that property and debited with all expenditures thereon for repairs, water rent, etc. The total of the balances of all the accounts in this sub-ledger will therefore agree with the difference between the Rents account and the Repairs account in the general ledger. If it is desired to keep in the property ledger a permanent record of the income from each piece of property, the balances from the rent ledger may be transferred periodically to the appropriate spaces in the property ledger.
Where there are many houses paying rents weekly, the rent ledger shown in Form 36 has been found serviceable. This ledger gives a continuous record of each house, and one page will hold the records of several years, thus serving to exhibit changes of tenure, amount of repairs made, the tenant for whom they were made, and regularity with which rents have been paid.
Form 36. Rent Ledger.
Form 37. Tabular Rent Ledger.
For the record of rents collected from such properties as office buildings and apartment houses, a tabular form of rent ledger, such as shown in Form 37, may be used. The simple addition of the several columns for each month gives:
1. Balance uncollected on the first of each month.
2. Total rents due from tenants each month.
3. Total rents paid by tenants each month.
4. Total rents unpaid at the end of each month.
In order to contain a year's record of monthly rents, the tabular ledger will require some forty columns. The convenience of handling such a book is greatly increased by using "short leaves," which will allow a book 29 inches wide to be used. The method of dealing with the monthly totals shown on such a ledger is explained in Chapter XXXIV (Rent Records; Building Accounts. Section 326. Rentals), "Rents."