The sheets used in this record are 21 inches wide and 17 inches deep, making a book 42 inches wide when open, the record running entirely across the folios. The books from which these dimensions are taken form a series in which were recorded lands in some thirty different counties.

Each page is headed with the name of the county in which the land lies. The horizontal ruling is in faint blue with five lines to the inch, every ninth line being ruled in heavy purple; no more than one section of land is entered in the space between the purple lines.

DESCRIPTION

PROPERTY NO

street

WHENCE DERIVED

RECORDED

ENCUMBRANCES

COST

Subdivision

Lot

BL.

Map

Deed

From

Date

BOOK

Page

Mtge No

Amount

Form 24. Listing Slip.

Columns 5 to 9 are frequently of great use in showing the source from which the particular land came - a fact it is often convenient to have at hand. Columns 11 to 14 are required in cases where it is convenient to show those through whom title has passed. This information is especially useful in some states where land is held under tax titles of more or less uncertain value. If these columns are omitted, a double set of "Taxes" columns may be inserted.

The property ledger shown in Form 21 was devised for a land company owning wild lands and city property, and is practicable for both classes. The size of the sheet is shown as 9 X 11 inches, although many prefer 11 X 12 inches. The blank heading is of sufficient size to allow an ordinary description to be given at length. The back of the sheet provides for a record of taxes paid and expenses incurred.

The timber land record shown in Form 22 was arranged for an estate consisting of pine lands, the title of which rested in sundry individuals. It provides for the following special points:

1. Plats of the lands described, this information being permitted by the large headings.

2. Particulars as to turpentine and logging, etc.

3. The record of the tax assessor's description in the tax statement on the reverse side of the sheet.

As a considerable part of these lands lay in large grants, the descriptions being by metes and bounds, the tax assessor's description was merely the book and page on which was recorded the deed conveying the particular piece to be taxed. Until this information was entered on the property record, there was constant difficulty in assigning to the particular property any item of taxes paid.

This form was used in connection with the land list shown in Form 23, and as the lands were being continually used for grazing, logging, and turpentine, it proved very satisfactory.

Whatever form of property record is adopted, great care must be taken to insure the entry of all particulars of a general nature, such as quality of soil, timber, minerals, etc.; also all options, leases, or privileges of any kind which may have been granted, as well as the receipt of any consideration therefor, either on the Principal account or on the memorandum income account.

As will be noted, apart from its other uses the property ledger forms a perpetual inventory of what is practically the "merchandise" of a real estate concern. One of the features of real estate accounting is the comparative ease with which an absolutely correct record of everything "on hand" can be maintained.

All the property records shown here provide for the entry of details regarding taxes as well as of land descriptions. Thus the value of such a record increases with its age. The forms must necessarily be modified to meet local conditions. (See Chapter XXXV (Taxes. Section 335. Entering Tax Payments On The Books).) It is important to have such a complete record, but this fact is frequently overlooked.