The orders having been put in force in the shop, the next step is to obtain the necessary material or stock with which to do the work.
All purchased stock, material, and stores are turned over to the General Storekeeper, whose duty it is to classify them, store them properly, and issue them only on properly authorized requisitions. A large portion of his stock he obtains by making requisitions upon the Purchasing Agent.
Fig. 21. Back of Plant Order Shown in.
Fig. 20. For entering cost of material and labor.
To account properly for the receipts and issues of this stock so as always to have on hand what is wanted, and at the same time to avoid carrying an unnecessarily large stock of any of the articles in store, he uses a Stock Ledger Card of the form shown in Fig. 22. This gives the name of the article listed, and its dimensions, weight, etc. At the right of this are entered the maximum and the minimum quantities to be kept in stock. Whenever the stock on hand is reduced to near the minimum quantity, the Purchasing Agent is requested to order enough more to bring the quantity up to the maximum. In making requisitions upon the Purchasing Agent, the Storekeeper must take into consideration the length of time necessary to obtain the article wanted. Wire nails, wood screws, and such articles can usually be obtained in 24 hours, while brass tubing may take three weeks. Iron castings can be had in two days, while steel castings will frequently require six weeks.
Fig. 22. Stock Ledger Card. Same form is printed also on back of card.
Fig. 28. Form of Requisition. Carbon copies of the entries are made on the invoice form, Fig. 24.
When articles are received in stores, the date and quantity will be entered under the heading Received, and other quantities added to these as received. Articles issued will be charged under the heading Issued, giving the date and amount. The quantity on hand may be quickly ascertained by adding the quantities received and the quantities issued, and subtracting the sum of the issues from the sum of the receipts.
As most articles are purchased in considerable quantities and issued in small lots, there will be few entries of receipts and a large number of entries of issues; therefore the greater portion of the card is devoted to records of issues. The card is printed with the same form on both sides; and when the spaces on the first side are filled, the account is balanced, and the results carried to the opposite side.
Fig. 24. Form of Invoice. Entries are made by means of carbon paper, duplicating those made on the Requisition form, Fig. 28.
These cards are kept in filing drawers, where they are located in alphabetical order by the names of the articles they represent.
A foreman, on receipt of a regularly numbered and authorized production order or sub-production order, is thereby authorized to make requisition for such stock and material as may be necessary to use in the execution of the order. This he will do by the use of the Requisition shown in Fig. 23, entering the order number and date, and specifying the quantities and descriptions of the articles required. Ordinarily each requisition will contain but one article or class of articles. At the bottom of the requisition, the foreman will enter the name of his department and his own signature.
These requisition blanks are made up in pads (the form shown in Fig. 23), of white "paper alternating with tinted paper on which is the Invoice form shown in Fig. 24. This latter form has its ruling and other principal features identical with the form of the requisition, so that by the use of carbon paper the foreman makes a duplicate on the Invoice blank, of the order number and date, the articles required, the name of his department, and his own signature.
Fig. 25. Returned Material Card.
When the Storekeeper issues the articles, he first enters upon the requisition blank the date issued, and then passes it to his assistant, who notes the issue on the Stock Ledger Card, and then places it on file. The Storekeeper will enter on the invoice the rate and value of the articles issued, and the date of issue, and will sign it under the foreman's signature. He will send it, with the articles issued, to the foreman, who will in turn make it a part of his report of material used.
When the work on an order is completed, such serviceable stock and material as may remain will be returned to the Storekeeper, together with a Returned Material Card of the form shown in Fig. 25. The Storekeeper will enter upon it the value of the material returned, credit it to the department from which it came, and sign the receipt in the lower left-hand corner. The card will then be returned to the foreman as his authority for deducting the amount from the material account in the order in question.